Download files and folders from OneDrive or SharePoint

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You can download files and folders from Microsoft OneDrive, or from SharePoint in Microsoft 365, SharePoint Server Subscription Edition, or SharePoint Server 2019 to your computer with just a few clicks.

Note: If you're downloading regularly from a Shared folder, you can add and sync shared folders to your own OneDrive.

1. On your OneDrive, SharePoint in Microsoft 365, SharePoint Server Subscription Edition, or SharePoint Server 2019 website, select the files or folders you want to download.
2. To download individual or multiple files, select each item by clicking the circle check box that appears. (The left image below shows items in List view, the right image shows items in Tiles or Photos view.) (You can also select several files at once by selecting one file, scrolling down the list, then hold down the Shift key while left-clicking the last item you want to select.)

To select a folder, rather than just its contents, you may need to go up or back a level to select the whole folder.

In the top navigation, select Download. (You can also right-click the file, photo, or folder, and select Download.)

• The Download button will only appear when files or folders are selected.
• The Download button may sometimes disappear if you refresh the web page while looking at a folder. To work around this, you can go up one level in the folder directory and come back, or close that tab in your browser and navigate to the folder again.

Notes:

If you need to free up space on your OneDrive, download your file or folder to a location outside of your OneDrive folders (see below). You can then delete the OneDrive copy of the file or folder to reduce your storage amount.

If you select multiple files or folders and then select Download from Microsoft OneDrive, SharePoint in Microsoft 365, or from SharePoint Server Subscription Edition, your browser will start downloading a .zip file containing all the files and folders you selected. If you're in a folder and you select Download without selecting any files or folders, your browser will begin downloading all contents of the folder.

• You can't download files directly from the Shared view. You will need to open the file and save a copy in the location of your choice.
• You can't download multiple files or folders from SharePoint Server 2019.
• You can't download OneNote notebooks. If you download a folder that contains a OneNote notebook, the .zip file will contain an error message in the form of a .txt file.
• The option to download multiple files is not yet available in on-premises SharePoint Server (when your organization doesn't subscribe to an Microsoft 365 business plan).
• The Download button may sometimes disappear if you refresh the web page while looking at a folder. To work around this, you can go up one level in the folder directory and come back, or close that tab in your browser and navigate to the folder again.
• In OneDrive for work or school, you can't use Internet Explorer to download folders or multiple files. You can use Microsoft Edge or Google Chrome to download folders or multiple files.
• Downloads are subject to the following limits: 250GB file size limit; total number of files limit: 10,000; folder size limit: 10000 files.
• If you download multiple .zip files, the size limit is 10GB per .zip file and 20GB overall.
• The files encrypted by sensitivity labels or IRM exceeding 4 MB in size are not included in the downloaded zip file in the following scenarios. To get the affected files, they need to be downloaded separately.

Make files available offline in a OneDrive mobile app

On a mobile device, you can make files available offline, which is similar to downloading files. From the OneDrive app in iOS, Android, or Windows 10 phone, look for the Offline icon (

for Android or iOS, or

for Windows mobile devices).

1. In the OneDrive app, select the files you want to take offline (press and hold a file to select it).
2. Select Keep offline.

Note: The OneDrive app doesn't let you make folders or OneNote notebooks available offline.

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